Restaurant Operations & Leakage Control Software

Know where your restaurant money is going — every day.

RestroMatrix connects purchases, inventory, cash, attendance, payroll and daily operations in one system. Your team records the day as it happens; the app matches those records against each other and flags missing bills, cash shortages, stock gaps and vendor overpayment — the same evening.

Keep your existing POS. RestroMatrix is not billing software — it runs what happens behind the sale: purchase, stock, cash, attendance and payroll.

Start free for 30 days See how it works

First month free · No card needed · Unlimited staff. We call you with your signup code and get you set up.

RestroMatrix owner dashboard: sale, vendors, fixed costs and expenses, with the month's profit on top — The owner's morning check — a real restaurant's own month, not a mock-up.

What it catches

Find the leak before month-end.

Six checks that run on your team's own records, every day. Each one is an alert with rupees on it — not a report you have to go looking for.

Cash short at close

The drawer is counted against what the day's records say should be in it. A gap is flagged that evening, against the person holding the cash.

Paid, no receipt

Money left and nothing proves it. The bill is chased until a photo is attached — and the owner can see every gap in one list.

Same bill paid twice

A bill marked paid at entry and paid again when the vendor's cycle closes is flagged before more money follows it.

Stock that doesn't add up

Opening stock + purchases − closing count, compared with recorded usage and wastage. The difference is named, in rupees.

Ordered vs received

What was requested, what was billed and what actually arrived are three separate records — short deliveries fall out on their own.

Work that didn't happen

Checklists, counts and closings that were skipped show up by name the same day — not as a month-end surprise.

The problem

You already know the money is going somewhere.

Eight questions. Answering any one by hand costs a day in the registers.

Did today's cash tally?

What did we pay with no bill?

We ordered it — did it come?

Where did the stock go?

Is this vendor charging more?

What did staff actually cost?

Am I making money right now?

Did the work get done?

New to this? Read the restaurant leakage guide — the ten places money leaks and how to find each one — or calculate your own leakage from figures you already have. Weighing options? See how a POS, an accountant, a spreadsheet and this compare.

Without

12 Augvendor charged ₹18,400 more than agreed 5 Sepyou see it in last month's books

24 days. The vendor has been paid, the stock is gone, and nobody remembers the delivery.

With

12 Augstore manager records the bill Same eveningrate is 12% above last time — flagged

Not a faster report. A different moment.

RestroMatrix connects your team's own records and gives you the answers the same evening — not on the 5th of next month.

How it works

Your team does the work.
The app connects the numbers.

One app, a different screen per role. Nobody is asked to do accounting.

1 Through the day — each person logs their own bit

Cashier

Cash out
Opening & closing
Attaches receipts

Store manager

Stock in & out
Bills with photos
Buys what was asked

Floor manager

Roster & duty
Check-in
Checklists

Kitchen & bar

Raises what it needs
Confirms what came
Escalates what didn't

₹3,78,267

Every record from every role, matched against every other. What doesn't reconcile falls out of the grid — that is the leak, in rupees.

Reconciles Doesn't

2 Whatever doesn't reconcile is flagged — in rupees, the same day

₹3,78,267

sitting unseen in one real restaurant's books in its first months of use — the three findings are further down this page.

Every day

The cycle closes each night, so a leak shows up the day it happens. Months follow your business cycle, not the calendar.

What's inside

The money is the half you notice.
The app runs the other half too.

Six systems, already talking to each other. A purchase request becomes a bill, a bill becomes a vendor due, an advance becomes a line in next month's salary.

Purchase

The kitchen asks, the store manager buys, and every bill arrives with a photo attached.

Inventory

An item and rate master, counted by the people who open and close the kitchen.

Attendance

Who was rostered, who turned up, and how late — in minutes, not impressions.

Payroll

Salary that already knows what was advanced, so nobody is paid twice.

Operations

The work that has to happen whether or not anyone is standing there watching.

Cash & accounts

From the drawer at opening to the P&L at month end, on one set of numbers.

Who runs it

One login per job.
Everyone records their own work.

Nobody types up anyone else's day — each person gets a small app for exactly their job, and the owner gets all of it, cross-checked against each other. A number recorded by the person who did the work is a number you can act on.

Owner

The whole restaurant on one phone: sale, cash, purchase and whatever refuses to reconcile — plus every approval, and a record of who changed what that nobody can erase.

Restaurant Manager

Runs the floor: roster and shifts, daily checklists, complaints, penalties and performance — without chasing anyone on the phone.

Store Manager

Owns purchase: every bill entered with its photo the day it arrives, vendor dues on payment cycles, stock in and out of the store.

Executive Chef

Owns what the kitchen costs: food cost percent, wastage, the kitchen roster and hiring, staff food and taste complaints.

Cashier

Owns the drawer: opening count to day close, advances and penalties at the counter, bank deposits with the slip photographed.

Kitchen Supervisor

Runs the kitchen shelf: asks for what's needed, confirms what actually arrived, counts opening and closing, logs wastage with a photo.

Bar Manager

The same discipline for the bar, kept separate: bar requests, bar counts, bar wastage — so bar cost never hides inside food cost.

Floor Staff

Captains, stewards, waiters — each ticks their own daily checklist on their own phone, so the work is checkable without standing over anyone.

What it found

Three things the owner did not know on the day.

From one working restaurant, 30 staff, first months of use. All three were sitting in the books the whole time.

Carried into a new month

₹1,90,974

A new month opened quietly carrying last month's unpaid vendor bills. Every "this month" figure on every screen was counting them, and nothing said so.

The same bills, paid twice

₹1,86,798

A fortnight's bills were marked paid as they arrived, and then paid again by bank transfer when the cycle closed. Both entries looked right on their own. The app now adds up what a vendor was billed against what they were sent, and says so when the second number is bigger.

Cash with no entry

₹495

Small, and that is the point — it was flagged the same day, against the person holding it. A month later nobody could have reconstructed it.

Real figures from a real kitchen. The restaurant is not named, and neither will yours be.

Think your restaurant is losing money somewhere?

Send last month's purchase bills or vendor payments — we'll show you what RestroMatrix would have caught. Your data stays confidential and is used only for this analysis.

Getting started

Four steps, and the first number lands the same evening.

No card to begin, and nothing to install on a laptop. The longest part is telling it what you already know — your staff, your rent, your rates.

Sign up

Your phone number and the restaurant's name. We call you with your signup code — that call gets you set up.

Same day

Tell it what you have

Cash in hand, staff and their PINs, monthly rent and salary, your rate list. Every step can be skipped and finished later.

15 minutes, or on a call with us

Your team logs in

Cashier, store, kitchen, bar, manager — each with their own PIN and their own screen. Nobody is trained on a screen that is not theirs.

Same day

Close the first day

The cashier counts the drawer, the day closes, and the first gap — if there is one — is on your phone that evening.

That evening

AndroidInstall the app directly — we send you the file and a two-line instruction.

iPhone — use the web appOpen it in Safari and add it to the home screen. It opens and behaves like an app, and every role works.

iPhone app — comingOn the App Store later. Nothing waits for it; the web app does the same job today.

Price

Per outlet. Not per head.

Every role is included at every plan — cashier, store, floor, kitchen, owner. Adding staff never costs more, because charging you to record more of your own work would be a strange way to sell this.

Basic

First 100 restaurants

~~₹3,999~~ ₹1,999 /outlet/month save 50%

Pay yearly ~~₹47,988~~ ₹19,999 save 58%

All six systems — purchase, inventory, attendance, payroll, operations, live numbers
Unlimited users, every role included
Setup over video call — we walk you through the import
30-day free trial — no card, stop at the end of any month

Start free month

Premium

Most restaurants pick this

~~₹7,999~~ ₹3,999 /outlet/month save 50%

Pay yearly ~~₹95,988~~ ₹38,999 save 60%

Everything in Basic, plus:
AI bill reading — photograph a bill and it is read, priced and categorised
Competitor & review watch — what nearby places charge, and what their reviews keep saying
We come to you. We load your vendors, items and rates, and train all five roles on site

Start free month

First month free. Card details are not needed to start, and you can stop at the end of any month.

Second outlet onwards, 35% off. GST extra. The introductory price is held for your first 12 months — after that the plan moves to list, and we will tell you a month before. On Basic, on-site setup can be added for ₹9,999.

What the same coverage costs, the other two ways

Route	What you buy	Per outlet / year
Add modules to your POS	Petpooja Growth ₹20,000 + 3 add-ons (payroll, purchase, tasks) ₹28,000	₹48,000Per outlet / year
Buy the pieces separately	Zoho People + Zoho Payroll for 30 staff, and inventory still missing	₹47,880+Per outlet / year
Keep your POS + RestroMatrix	Your POS ₹20,000, plus one app covering all six systems and every role	₹39,999Per outlet / year

Published list prices for one 30-staff outlet, checked August 2026. Petpooja sells payroll and purchase as add-ons too — the difference is that here they are not add-ons, every role is included, and there is one ledger instead of four logins.

Your data

Built to hold a restaurant's money records.

Locked to your restaurant

Every query the server runs is filtered by your restaurant — and the isolation is tested before each release. No screen can show another restaurant's data.

PINs nobody can read

Stored as bcrypt hashes — nobody at Erpixo can look one up. Five wrong tries lock the number for fifteen minutes.

Backed up nightly

To private object storage, kept for a rolling fourteen days, not reachable from the web.

India servers, HTTPS only

Nothing your staff enters travels unencrypted, and card details never reach our servers — payments run through Razorpay.

The full statement of how it is built is at restromatrix.com/security — what the software does, not an aspiration.

The questions everyone asks

Before you ask them on a call.

My staff won't use an app

Nobody is asked to do accounting. The cashier taps what left the drawer, the store manager photographs a bill, the floor manager marks who came in. Each screen does one job in the language they speak, and they only ever see their own.

Do I have to drop my POS?

No. Keep it. The POS bills customers; this handles purchase, stock, attendance, payroll and cash. The day's sale comes across from your closing report.

What about my existing data?

Send your vendor list and rate sheet as Excel or a Google Sheet and we load it during setup. Bills and rates import in bulk after that.

Who trains my team?

We do, before you go live — all five roles. On Premium we come to your restaurant and do it there, included. On Basic we do it over a video call, or come in person for ₹9,999.

Is my data safe?

Your restaurant's data is yours and is never shown to another restaurant. Bills and receipts are stored as files, and you can export everything — bills, payment proofs and a full month report — whenever you want.

What if it doesn't work for us?

The first month is free and the plan is monthly, so you can stop at the end of any month. Export everything on the way out — bills, payment proofs and a full month report.

Stop finding restaurant problems at month-end.

Know what happened today. The first month is free, and we onboard you personally — your own vendors, your own staff, a real number in week one.

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